What Is Your Risk Tolerance guide
 

Microsoft Money Investment Recordkeeping Tricks
By Stephen L. Nelson, CPA, Thu Dec 8th

Microsoft Money provides powerful investment record-keepingtools for individual investors. Unfortunately, once you stepbeyond investments like stocks, bonds, and mutual funds, themechanics can get a little tricky. Here are some tips forhandling common investments in Money.

Certificate of deposits

If you purchase a certificate of deposit, you can treat it inthe same way that you treat a bond purchase. Basically,certificates of deposits, or CDs, are just bonds issued by banksor financial institutions often for a shorter period of time.For example, you can think of a two-year CD as equivalent to atwo-year bond.


Zero coupon bonds

If you invest in bonds, you may know that some bonds don'tactually pay periodic interest. Instead, these bonds, calledzero coupon bonds, pay their interest when the bond matures. Forzero coupon bonds, you need to annually accrue the interest onthe bonds. The annual interest needs to be accrued because, byconvention, you report the annual increase in the zero couponbond's value as interest earned.

To record accrued interest on a zero coupon bond, record bondinterest that accrues in the normal way. In other words,whatever amount shows as being accrued--this should appear onthe statement from your broker--record it as bond interestincome.

After you record the bond interest that's accrued, you need torecord a return of capital transaction that adds this accruedinterest back to the value of the bond. The amount of thiscapital transaction, obviously, needs to equal the accruedinterest amount.

But there is a twist here: You need to specify the return ofcapital amount as a negative value. For example, if you accrue$100 of interest on a zero coupon bond, you also need to recorda return of capital transaction for the bond equal to -$100.

By recording the return of capital transaction, you in effecttransfer the bond interest money from the associated cashaccount and add it back to the zero coupon bond's value. In thisway the associated cash account shows the correct cash balanceand the zero-coupon bond shows the correct cost basis. The zerocoupon bond's cash basis equals the original purchase price plusall the accrued interest that's been recorded to date.

Derivatives

Derivatives are securities that derive their value from someunderlying security. For example, an option to sell a stock,called a put, is a derivative. It derives its value from theunderlying security. Another derivative is an option to buy astock, called a call. You can use Money to keep records ofderivatives, such as puts and calls you buy.

In general, derivative record-keeping is quite straightforward.If you buy a derivative, say a put or a call, and later sell thederivative, you simply have a normal investment transaction. Youtreat the purchase and later the sale in the same way that youtreat the purchase and sale of any stock. If you make money, yourealize a gain. If you lose money, you realize a loss.

If you buy or sell a put or call and hold the option until itexpires, things work almost the same way. However, in thisspecial case, you do need to record a Final Sale transaction,and the sales price is zero. Obviously, if you hold a put orcall until it expires, you don't actually sell the derivative.But you need to record a sale transaction to reflect the factthat the option is no longer worth anything.

These are the basic techniques you need to know for put and callrecord keeping--and record keeping for similar derivatives--butthere are two special circumstances in which more complicatedrecord keeping is required.

Selling Puts and Calls

If you sell puts and calls--note that the earlier discussioninvolves you in investing puts and calls--you need to record theoption as a regular buy or sell transaction. In other words, ifyou sell a put and the person to whom you sell it exercises theput, you record this transaction as a regular sales transaction.Similarly, if you sell a call, you record the transaction as aregular buy transaction.

If you sell a put or call option and the option never getsexercised, you record the amount of money the buyer pays you asOther Income.

Exercising Puts and Calls

Typically, individual investors don't actually exercise puts andcalls that they buy. Instead, they simply sell the option backto the broker. However, you might end up exercising a put orcall, and in this case, you need to perform special recordkeeping.

To record the exercise of a put option, record the sale of theput option at a price equal to zero. This zero-value sale is howyou record the expiration of the option. After you have recordedthe expiration of the option, you record the sale of the stockin the same way that you record the sale of any stock. (Rememberthat a put is an option to sell stock.)

To record the exercise of a call option, record the sale of thecall option at a price equal to zero. This zero-value price letsyou record the expiration of the option. After you have recordedthe expiration, you record a regular buy transaction. (Rememberthat a call option is an option to buy a security.)

Precious metals and commodities

You can treat investments in gold and other precious metals,gold coins, agricultural items, and other commodities in thesame way that you treat shares of stock. Rather than entering ashare price, you enter a price per ounce or a price per bushel.And rather than recording a specific number of shares, you entera specific number of whatever unit of measure is used todescribe the commodity. In the case of gold, for example, youmight enter the number of ounces. In the case of an agriculturalitem, you might enter the number of bushels.

You can treat options to buy or sell commodities in the same waythat you treat options to buy or sell securities. The earlierdiscussion on handling call and put options discusses thetechniques you use for this record keeping.


About the author:SeattleCPA Stephen L. Nelson is the author of Quicken for Dummies,The Microsoft Money Guide to Personal Finance, and more than 100other books as well. Nelson holds an MBA in Finance and an MS intaxation. His web site is http://www.stephenlnelson.com

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Investing in mutual funds is an activity that calls for mental alertness as well as the ability to make informed choices. For reliable results in the investment world, it is a wise thing to look for advice from other people who have been in the mutual funds industry for long. Learn from their strengths, weaknesses and opportunities as well.
ETFS Compared to Mutual Funds
Day-trading or even picking a good stock that will give the kinds of returns we used to get are pretty tough. An economic downturn doesn't mean there isn't money to be made from investing in the stock market, it simply means investors need to change their investing strategy.
The Different Classes of Mutual Funds
Mutual funds are a type of investment that come in many different categories, which give you the allowance to choose the most favorable category that will meet your investment needs. All these categories fall under three major classes known as class A, B and C.
Investment Guide to Mutual Fund Investing
This down-to-earth investment guide is geared to investing for beginners. In this investment guide you will learn to invest with your eyes open, plus: what mutual funds are, what kinds are available, and how to save cash when you invest money.


 
 
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